Headed out to work on the Trail? Use the forms listed below to make sure you have what you need to run a safe and well-coordinated workday. All volunteers will need to have filled out a volunteer profile in order to log their volunteer hours. If they have not filled one out prior to the project, below is a printable profile that the volunteer can fill out at the worksite.
If you have just finished a work project you can report your crew’s volunteer hours and other details in our online Volunteer Hours Entry System. For log in information, email firstname.lastname@example.org.
Florida Trail Association Project Form Help Desk– Do you have questions about how to use our forms or where they go after your project? Please e-mail your questions and comments to email@example.com
Crew Leader Packet
The entire Crew Leader Packet must be completed prior to any trail construction or maintenance project. The packet includes the following documents separated and listed below.
Project Paperwork Summary- This is a summary of all the forms and paperwork a Florida Trail Association Crew Leader will need to lead trail maintenance. Consult this form to learn the Purpose and Procedure for each of the forms below.
Project Paperwork Summary – MS Word
Project Report Form– What are volunteer hours? Do my hours count? How can I document the work I did? The work our volunteers do is an invaluable contribution to recreation in the State of Florida. Help us capture that contribution by making sure you report the hard work you and your crew have done. You can enter your hours online or use this hard copy. Answers to all your volunteer hours and work questions are on the form.
Online Project Report Form – Interactive PDF
**To use this form: First save the blank document to your computer. Then fill it in with the appropriate information. This document can not be saved with the information filled in, but can be emailed and printed.
Project Report Form – MS Word
Tailgate Safety Session– Make sure volunteers feel prepared for what they should expect on the project. Use the tailgate safety session to discuss project specific hazards and details. This document will help you make sure you have covered all your bases and your volunteers feel like they know what to expect.
Tailgate Safety Session – PDF
Tailgate Safety Session – MS Word
Volunteer Profile Form– Encourage your volunteers to sign up with our online Volunteer Profile system before your project, but bring a few hard copies just in case! Once you have hard copies, you can scan and send to firstname.lastname@example.org.
Volunteer Profile – PDF
*First save to your computer. Then fill out the form online and either print and mail or email to the information above.
Volunteer Profile – MS Word
FTA Assumption of Risk– Make sure all your volunteers sign FTA’s Assumption of Risk form before your project. Please mail this to the Gainesville office.
Trailhead Communications Plan– You are ten miles into the back country, how will you get your volunteers to definitive medical care should they become sick or injured. Who do you call to get help? These are all questions the Trailhead Communications Plan will help you answer.
Online Trailhead Communications Plan – Interactive PDF
*Does not save as a filled in document. You must email or print once the document is filled in.
Trailhead Communications Plan – MS Word
Emergency Action Plan– Emergency situations can get hectic. Make sure you get help from your crew and assign roles ahead of time just in case!
Emergency Action Plan – PDF
Emergency Action Plan – MS Word
Job Hazard Analysis – The Job Hazard Analysis (JHA) ensures volunteers have been briefed on the activities, the associated hazards, and how to mitigate those hazards. Please mail these to the Gainesville office.
JHA COVID-19 FNST Executed 30June2020 – We highly recommend that crew leaders attach the COVID-19 JHA to confirmation emails sent to volunteers in advance of events.
One Pager COVID 19 Trail Maintenance Guide – Feel free to print this handy graphic for use at trail maintenance events or attach the document to confirmation emails sent to volunteers in advance of events.
FNST Chainsaw JHA – PDF
FNST Crosscut Saw JHA – PDF
Youth Participant Waiver Form– For all youth under the age of 18 to participant in volunteering on the Florida Trail, this document must be signed by a guardian
Youth Participant Waiver – MS Word
Youth Participant Waiver – PDF
Volunteer Injury Packet
The Volunteer Injury Packet contains information on how to report injuries, seek medical treatment and document the incident. This packet should be downloaded in its entirety and carried with the volunteer crew leader during the project. The packet includes the following documents separated and listed below:
SOAP Note – The SOAP note is a useful tool for the volunteer. It is a way to document pertinent medical information on your patient for relay to a higher level of medical care and can save valuable time and provide critical information. Volunteers attending WFA, WAFA, or WFR certification will become better acquanted with how to use this form.
SOAP_note – MS Word
CA-16 – Authorization for Examination and/or Treatment from the US Department of Labor
CA-16 Revised 2018 – PDF
Witness Statement – Form to be filled out by someone who witnessed the incident
FTA-Witness-Statement – MS Word
FTA-Witness-Statement – PDF
Saw Incident Report Form – Form to be filled out when an injury from the use of a chainsaw or crosscut saw occurs
FTA Saw Incident Report – MS Word
FTA Saw Incident Report – PDF
Other Documents to Know