Crew Leader Corner

Headed out to work on the Trail?   Use the forms listed below to make sure you have what you need to run a safe and well-coordinated workday.  All volunteers will need to have filled out a volunteer profile in order to log their volunteer hours.  If they have not filled one out prior to the project, below is a printable profile.

If you have just finished a work project you can report your crew’s volunteer hours and other details in our online Volunteer Hours Entry System. For log in information, contact Megan Donoghue at mdonoghue@floridatrail.org.

Guides

Guide for Volunteer Hours Entry
Volunteer Hours Reference Guide
Maintenance Unit Reference Guide
Guide for Searching and Editing Volunteer Reports
Guide for adding/editing Calendar Activities


Project Proposals

This year, FTA is working on getting more boots on the ground! We are working with the chapters to submit trail projects for FTA to post to the website. These projects will be advertised under the Volunteer Opportunities page on our website and will be open to anyone.  The event information will include; dates, location, participant limit, and all other pertinent information. The contact information will lead interested people to contact a designated person in the chapter.  Staff will be there to support you along the way, and potentially the day of the event.  We will provide food, PPE, and any tools that the project may need.
Once your chapter has filled out the Project Proposal,  email it to mdonoghue@floridatrail.org to be posted.

Submit a Project Proposal Form to be put on the website!

Crew Leader Packet

The documents listed below make up Florida Trail Association’s volunteer crew leader packet.

Florida Trail Association Project Form Summary- Do you have questions about how to use our forms or where they go after your project?  We’ve provided all the details right here for you.

Project Paperwork Summary - PDF

Project Paperwork Summary - MS Word

Project Report Form- What are volunteer hours? Do my hours count? How can I document the work I did? The work our volunteers do is an invaluable contribution to recreation in the State of Florida.  Help us capture that contribution by making sure you report the hard work you and your crew have done. You can enter your hours online or use this hard copy.  Answers to all your volunteer hours and work questions are on the form.

Online Project Report Form - Interactive PDF
**To use this form: First save the blank document to your computer.  Then fill it in with the appropriate information.  This document can not be saved with the information filled in, but can be emailed and printed.

Project Report Form - MS Word

Tailgate Safety Session- Make sure volunteers feel prepared for what they should expect on the project.  Use the tailgate safety session to discuss project specific hazards and details.  This document will help you make sure you have covered all your bases and your volunteers feel like they know what to expect.

Tailgate Safety Session - PDF

Tailgate Safety Session - MS Word

Volunteer Profile Form- Encourage your volunteers to sign up with our online Volunteer Profile system before your project, but bring a few hard copies just in case! Once you have hard copies, you can either scan and send to mdonoghue@floridatrail.org, mail them to Megan Donoghue, 325 John Knox Road, Suite F‐150, Tallahassee, FL 32303, email to mdonoghue@floridatrail.org or fill out the profiles online on your own.

Volunteer Profile - Interactive PDF
*First save to your computer.  Then fill out the form online and either print and mail or email to the information above.

Volunteer Profile - MS Word

FTA Assumption of Risk- Make sure all your volunteers sign FTA’s Assumption of Risk form before your project. Please mail this to the Gainesville office.

Assumption Of Risk - PDF

Youth Participant Waiver Form- For all youth under the age of 18 to participant in volunteering on the Florida Trail, this document must be signed by a guardian

Youth Participant Waiver - MS Word

Youth Participant Waiver - PDF

Trailhead Communications Plan- You are ten miles into the back country, how will you get your volunteers to definitive medical care should they become sick or injured.  Who do you call to get help?  These are all questions the Trailhead Communications Plan will help you answer.

Online Trailhead Communications Plan - Interactive PDF
*Does not save as a filled in document.  You must email or print once the document is filled in.

Trailhead Communications Plan - MS Word

Emergency Action Plan- Emergency situations can get hectic. Make sure you get help from your crew and assign roles ahead of time just in case!

Emergency Action Plan - PDF

Emergency Action Plan - MS Word

Job Hazard Analysis – The  Job Hazard Analysis (JHA) ensures volunteers have been briefed on the activities, the associated hazards, and how to mitigate those hazards. Please mail these to the Gainesville office.

FNST Trail Maintenance JHA - MS Word

FNST Trail Maintenance JHA- PDF

FNST Chainsaw JHA - MS Word

FNST Chainsaw JHA - PDF

FNST Crosscut JHA - MS Word

FNST Crosscut JHA - PDF

FNST Mower and Brushcutter JHA - MS Word 

FNST Mower and Brushcutter JHA - PDF

FNST Canycom JHA

Volunteer Injury Packet

This is the volunteer injury packet, it contains information on how to report injuries, seek medical treatment and document the incident.  This packet should be downloaded in its entirety and carried with the volunteer crew leader during the project.

Volunteer Injury Instructions - The volunteer injury instructions should be followed in the event that a volunteer becomes injured; they contain information on the rest of the documents listed below that should be included in the packet.

Volunteer Injury Instructions - MS Word

Volunteer Injury Instructions - PDF

Trailhead Communications Plan- You are ten miles into the back country, how will you get your volunteers to definitive medical care should they become sick or injured.  Who do you call to get help?  These are all questions the Trailhead Communications Plan will help you answer.

Trailhead Communications Plan - PDF

Trailhead Communications Plan - MS Word

Emergency Action Plan- Emergency situations can get hectic. Make sure you get help from your crew and assign roles ahead of time just in case!

Emergency Action Plan - PDF

Emergency Action Plan - MS Word

SOAP Note - The SOAP note is a useful tool for the volunteer.  It is a way to document pertinent medical information on your patient for relay to a higher level of medical care and can save valuable time and provide critical information.  Volunteers attending WFA, WAFA, or WFR certification will become better acquanted with how to use this form.

SOAP_note - MS Word

SOAP_note -PDF

CA-1 - Form from the US Department of Labor

CA-1-2013 - MS Word

CA-1-2013 - PDF

Witness Statement - Form to be filled out by someone who witnessed the incident

FTA-Witness-Statement - MS Word

FTA-Witness-Statement - PDF

Other Documents to Know

USDA Health and Safety Code Handbook

 Florida Trail Incident Report Form